NIKE M AUDIT-LIST OF DOCUMENTS TO BE REVIEWED BY AUDITORS
Contractor Documents
1. Employee Related Documents:
a. Employee List (preferably in electronic spreadsheet)
1.Current active employee list (name, employee ID, title, gender, date of hire, date of birth) including regular (permanent), part-time, trainees and temporary employees
2.Active employee list as of 12 months ago (name, employee ID, title, gender, date of hire, date of birth)
3.List of terminated employees in the previous 12 months (name, employee ID, title, gender, date of hire, date of birth, reason for termination)
b. Employee Files
1.Active employee files (job application, employment contract, work permit, discipline notes, etc.), ID card, birth certificate, or other identification records, authorization for payroll deductions, medical records, for regular (permanent), part-time, trainees and temporary employees
2.Terminated Employee files
c. Rejected Application Files
1.Files of rejected applicants and Interview Records, if available
d. Employee Grievance and Suggestion Records
1.Files of grievances and suggestions received from employees
2.Records of grievance investigations and conclusions
e. Employee Training Records
1.Files of Training Subjects, Materials, Dates, and Attendance Records
f. Employee Savings Program (if available)
1.Files of Savings Program Participation, Payroll Deductions and Deposits Records
2. Contractor Policies
1.Employee handbook or concise manual terms and conditions of employment
-Working Age policy
-Wage and hour policies
-Overtime policy
-Leave policy
-No Harassment and Abuse policy
-Non-Discrimination policy
-Grievance policy
-Performance Discipline and Termination policy
2.Security Personnel policy
3.Collective Bargaining Agreement(s)/Long-term or Short-term employment contract
4.Dormitory rules and regulations, if any宿舍任何管理和規章
3. Work Hour Records for up to 12 previous months
1.Daily Timecards or Work Hour records
2.Manual Attendance Record/Log, if kept by supervisors
3.Overtime Volunteer sign-up and/or OT verification Report/Log
4.Documentation of extra-ordinary business circumstances when more than 60 hours per week of work hours were required of employees
5.Legally required overtime permits, if applicable
NIKE M AUDIT – LIST OF DOCUMENTS TO BE REVIEWED BY AUDITORS
Contractor Documents
4. Payroll Records for up to 12 previous months (preferably in electronic spreadsheet)
1.Pay Register (pay period, employee name, employee ID, net pay, date of pay)
2.Payroll records (pay period, employee name, employee ID, pay rate, hours worked, piece rate, gross pay, individual deductions, net pay, date of pay)
3.Piece Rate Records, if applicable
5. Subcontractor Records
1.Records of work orders, contracts, payments for subcontractors
2.Written requests previously submitted to Nike for approval of new subcontractors for which Nike has not responded to-date
